Privacy Policy

Introduction

Emerald Dental Recruitment (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store, and share personal data when you interact with us via our website or use our recruitment services.

Who Are We?

Emerald Dental Recruitment is a dental recruitment agency operating in England and Wales.

For the purposes of applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we act as the data controller responsible for your personal data.

If you have any questions about this policy or how we handle your data, please contact us at:

Email: info@emeralddentalrecruitment.co.uk

What Data We Collect

We may collect and process the following categories of personal data:

Candidates (Job Seekers)

  • Name and contact details (address, email, phone number)

  • CV, employment history, qualifications, training records

  • References

  • Proof of right to work in the UK (e.g. passport or visa documentation)

  • Professional registrations (e.g. GDC registration details)

  • Sensitive data where legally required (e.g. DBS checks, health information relevant to placement)

Clients (Employers)

  • Names and contact details of representatives at dental practices or organisations

  • Role and business contact information

Referees and Emergency Contacts

  • Contact details provided by candidates or staff members

We also collect certain technical data automatically when you use our website, including:

  • IP address

  • Browser type and device information

  • Usage data and interaction patterns

This information is collected through cookies and similar technologies (see our Cookie Policy).

How We Use Your Data

We process personal data for the following purposes:

  • To provide recruitment services, including matching candidates with suitable employers

  • To verify identity and eligibility to work in the UK

  • To comply with legal and regulatory obligations

  • To manage ongoing client and candidate relationships

  • To improve our website, systems, and services

  • To send marketing communications where you have given consent

We rely on one or more of the following lawful bases under UK GDPR:

  • Consent

  • Performance of a contract

  • Compliance with a legal obligation

  • Legitimate interests (for example, operating and improving our recruitment services)

Sharing Your Data

We may share personal data with:

  • Dental practices and employers seeking candidates

  • Third-party service providers (such as payroll providers, compliance platforms, IT providers, and background check services)

  • Professional advisers

  • Regulatory authorities or law enforcement where required by law

We ensure that all third parties process personal data in accordance with data protection law and appropriate contractual safeguards.

Data Storage and Security

Your data is stored securely within the United Kingdom and/or the European Economic Area (EEA).

Where data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the UK Information Commissioner’s Office.

We use appropriate technical and organisational security measures, including encrypted connections (SSL), secure servers, and restricted access controls.

Data Retention

We retain personal data only for as long as necessary for the purposes it was collected, including legal, regulatory, and contractual requirements.

Typical retention periods include:

  • Up to six years after the end of a contractual relationship for legal and compliance purposes

  • Marketing records reviewed annually and deleted upon withdrawal of consent

  • Other recruitment-related data retained for up to six years unless a longer period is required by law

Your Rights

Under UK GDPR, you have the right to:

  • Access – Request a copy of the personal data we hold about you

  • Rectification – Correct inaccurate or incomplete data

  • Erasure – Request deletion of your data in certain circumstances

  • Restriction – Ask us to limit how we process your data

  • Data Portability – Receive your data in a structured, machine-readable format

  • Objection – Object to processing based on legitimate interests or direct marketing

  • Withdraw Consent – Where processing is based on consent

  • Lodge a Complaint – With the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact:

Email: info@emeralddentalrecruitment.co.uk

You also have the right to complain to the Information Commissioner’s Office at www.ico.org.uk if you believe your data has been handled unlawfully.

Changes to This Policy

This Privacy Policy may be updated from time to time to reflect changes in legal requirements or how we operate. The most recent version will always be available on our website.

You should review this page periodically to ensure you remain informed about how we use your personal data.